![\"\"](\"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-content\/uploads\/2019\/06\/Blog-19-Drayage-Then-Now-.jpg\")
<\/a><\/h2>\nSo, what is Drayage?<\/strong><\/h2>\nDrayage refers to the movement of your exhibition materials from the delivery vehicle to your exhibition stand space. This service includes: unloading the freight once it has arrived at the receiving dock, transporting the goods to your stand, removing empty shipping items (such as crates and pallets) from your stand space, temporarily storing empty shipping items during the show, returning empty shipping items once the show is over, transferring the freight back to the loading dock, and loading the items onto the vehicle picking up.<\/p>\n
A drayage contractor is appointed by the show organiser and your logistics or shipping company do not have any control over the service, or the cost. Costs can vary dramatically between shows \u2013 always ensure you read all the small print in your exhibitor pack carefully.<\/p>\n
<\/p>\n
This is how Drayage is calculated…
\n<\/strong><\/h2>\nDrayage fees are based on CWTs (hundredweight) or per 100 pounds. In the US, basic Drayage rates can range between $60 per CWT to about $160 per CWT. The weight is always rounded UP to the next 100lbs in increments. So beware, if your shipment is 110lbs \u2013 you will be charged for 200lbs.<\/p>\n
To do the actual calculation your load weight is divided by 100, then multiplied by the Drayage rate \u2013 this is the cost most people base their show budget costings on \u2013 be beware, this is the best-case scenario. A few small changes could have a BIG impact on your actual charged price.<\/p>\n
The basic drayage rate is used for freight that meets the following requirements:
\n\u2022 it is not fragile
\n\u2022 it does not have any special handling instructions
\n\u2022 it can be moved easily by a forklift (in other words, it\u2019s on a pallet or crate)
\n\u2022 it arrives at the correct time, and it can be taken directly to your stand space<\/p>\n
It is imperative that your load fits within the sizes specified, as oversized loads will also incur additional costs.<\/p>\n
Any freight items that do not meet all<\/strong> of these requirements are usually billed at a higher rate \u2013 again check your exhibitor information packs for cost details or talk to us and we can make any enquiries on your behalf.<\/p>\nIn addition, most trade shows process each loose item separately and have special handling charges. This means that if you are not careful in the way you pack your items, your drayage fees can be raised significantly.<\/p>\n
<\/p>\n
How do you keep your costs as low as possible?<\/strong><\/h2>\n1. Talk to your logistics provider!<\/strong> They are the experts and will be able to give you impartial advice. Remember \u2013 they are NOT profiting from the Drayage at all \u2013 this is a cost from the show organisers, it is in yours AND your logistics company\u2019s interest to help keep your costs down.<\/p>\n2. Read the small print!<\/strong> Always read your exhibitor pack very carefully, this should contain all the drayage costs information<\/p>\n3. Stick to deadlines<\/strong>. Again, the details will be in your Exhibitor Pack, always ensure you have your bookings done by the deadlines<\/p>\n4. Use an advance warehouse.<\/strong> Ship your load early to an advance warehouse, nearer to the venue so you will be better placed to ensure your load arrives at the venue at the allotted time<\/p>\n5. Ensure your load arrives at the venue loading dock at the correct time.<\/strong> If they need to be moved AFTER the allotted time you will be charged drayage at an overtime rate \u2013 sometimes this is double the standard rate.<\/p>\n6. Pack efficiently.<\/strong> Your shipping company will be able to advise the best way to pack your items. Packing items onto pallets carefully, with an eye on the weights and dimensions will ensure you will be charged the least amount possible.<\/p>\n7. Don\u2019t send small items separately.<\/strong> If items are not packed on a pallet and are not too heavy, consider hand carrying them into the venue \u2013 uncrated items will incur additional surcharges. Or find a way to pack them onto your pallet.<\/p>\n8. Split loads if necessary.<\/strong> If you have some crated and some uncrated \u2013 consider splitting them into 2 shipments and send in under separate bill of ladings. This will avoid the uncrated surcharges applying to your entire mixed load.<\/p>\n <\/p>\n
End of event Drayage – you\u2019re not quite done yet\u2026<\/strong><\/h2>\nThe docks at the venues are controlled by the drayage contractor, so we are unable to come to your stand to pick-up. You will need to complete a bill of lading<\/strong> (also referred to as a material handling agreement) from the service desk of the drayage contractor. When you have packed, you must complete this form and take it back to the service centre when they\u2019ll check the form and give you a copy.<\/p>\nWithout this form being completed, our truck will not be loaded and instead, the Drayage contractor will use whatever methods at whatever cost<\/strong> to return your shipment to you and simply charge it to your credit card. You may incur further costs such as import VAT as the shipment will not be controlled correctly.<\/p>\nWe have created an example of a bill of lading \/ material handling agreement, so you know what is expected. Click on the image below to view it full-size. We do recommend though that you check all of the details with us before completing the form.<\/p>\n
![\"\"](\"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-content\/uploads\/2018\/11\/2018_11_23_10_57_590001-1-232x300.jpg\")
<\/a><\/p>\nAre you considering exhibiting in the U.S. in the future? Why not give us a call to discuss your ideas and we can assist you in planning, shipping and delivery of your exhibition equipment in the safest and most cost-effective way. Our experts are always on hand to offer any advice or alternative suggestions to ensure your exhibition is a success.<\/p>\n
UK\/EUROPE:\u00a0\u00a0 Tel: +44 203 780 0666\u00a0\u00a0\u00a0\u00a0 email: info@ebiss.co.uk<\/a>
\nUSA:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 Tel: +1 815 516 5084\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 email: info@ebiss-usa.com<\/a><\/p>\n <\/p>\n
Exhibitions<\/a> | Conferences<\/a> | Art Shipping<\/a> | Freight Forwarding<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"Also known as \u2018material handling\u2019 drayage is a unique system that you will encounter if you are exhibiting in the U.S. It is an expense that is unfortunately unavoidable, but with a bit of careful planning you can keep your costs as low as possible and reduce the chance of any nasty surprises! Named after…<\/p>\n","protected":false},"author":7,"featured_media":1948,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[80],"tags":[36,76,53,40,75,56],"_links":{"self":[{"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/posts\/1947"}],"collection":[{"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/comments?post=1947"}],"version-history":[{"count":7,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/posts\/1947\/revisions"}],"predecessor-version":[{"id":1972,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/posts\/1947\/revisions\/1972"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/media\/1948"}],"wp:attachment":[{"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/media?parent=1947"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/categories?post=1947"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/tags?post=1947"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n<\/strong><\/h2>\n
Drayage fees are based on CWTs (hundredweight) or per 100 pounds. In the US, basic Drayage rates can range between $60 per CWT to about $160 per CWT. The weight is always rounded UP to the next 100lbs in increments. So beware, if your shipment is 110lbs \u2013 you will be charged for 200lbs.<\/p>\n
To do the actual calculation your load weight is divided by 100, then multiplied by the Drayage rate \u2013 this is the cost most people base their show budget costings on \u2013 be beware, this is the best-case scenario. A few small changes could have a BIG impact on your actual charged price.<\/p>\n
The basic drayage rate is used for freight that meets the following requirements:
\n\u2022 it is not fragile
\n\u2022 it does not have any special handling instructions
\n\u2022 it can be moved easily by a forklift (in other words, it\u2019s on a pallet or crate)
\n\u2022 it arrives at the correct time, and it can be taken directly to your stand space<\/p>\n
It is imperative that your load fits within the sizes specified, as oversized loads will also incur additional costs.<\/p>\n
Any freight items that do not meet all<\/strong> of these requirements are usually billed at a higher rate \u2013 again check your exhibitor information packs for cost details or talk to us and we can make any enquiries on your behalf.<\/p>\n In addition, most trade shows process each loose item separately and have special handling charges. This means that if you are not careful in the way you pack your items, your drayage fees can be raised significantly.<\/p>\n <\/p>\n 1. Talk to your logistics provider!<\/strong> They are the experts and will be able to give you impartial advice. Remember \u2013 they are NOT profiting from the Drayage at all \u2013 this is a cost from the show organisers, it is in yours AND your logistics company\u2019s interest to help keep your costs down.<\/p>\n 2. Read the small print!<\/strong> Always read your exhibitor pack very carefully, this should contain all the drayage costs information<\/p>\n 3. Stick to deadlines<\/strong>. Again, the details will be in your Exhibitor Pack, always ensure you have your bookings done by the deadlines<\/p>\n 4. Use an advance warehouse.<\/strong> Ship your load early to an advance warehouse, nearer to the venue so you will be better placed to ensure your load arrives at the venue at the allotted time<\/p>\n 5. Ensure your load arrives at the venue loading dock at the correct time.<\/strong> If they need to be moved AFTER the allotted time you will be charged drayage at an overtime rate \u2013 sometimes this is double the standard rate.<\/p>\n 6. Pack efficiently.<\/strong> Your shipping company will be able to advise the best way to pack your items. Packing items onto pallets carefully, with an eye on the weights and dimensions will ensure you will be charged the least amount possible.<\/p>\n 7. Don\u2019t send small items separately.<\/strong> If items are not packed on a pallet and are not too heavy, consider hand carrying them into the venue \u2013 uncrated items will incur additional surcharges. Or find a way to pack them onto your pallet.<\/p>\n 8. Split loads if necessary.<\/strong> If you have some crated and some uncrated \u2013 consider splitting them into 2 shipments and send in under separate bill of ladings. This will avoid the uncrated surcharges applying to your entire mixed load.<\/p>\n <\/p>\n The docks at the venues are controlled by the drayage contractor, so we are unable to come to your stand to pick-up. You will need to complete a bill of lading<\/strong> (also referred to as a material handling agreement) from the service desk of the drayage contractor. When you have packed, you must complete this form and take it back to the service centre when they\u2019ll check the form and give you a copy.<\/p>\n Without this form being completed, our truck will not be loaded and instead, the Drayage contractor will use whatever methods at whatever cost<\/strong> to return your shipment to you and simply charge it to your credit card. You may incur further costs such as import VAT as the shipment will not be controlled correctly.<\/p>\n We have created an example of a bill of lading \/ material handling agreement, so you know what is expected. Click on the image below to view it full-size. We do recommend though that you check all of the details with us before completing the form.<\/p>\n Are you considering exhibiting in the U.S. in the future? Why not give us a call to discuss your ideas and we can assist you in planning, shipping and delivery of your exhibition equipment in the safest and most cost-effective way. Our experts are always on hand to offer any advice or alternative suggestions to ensure your exhibition is a success.<\/p>\n UK\/EUROPE:\u00a0\u00a0 Tel: +44 203 780 0666\u00a0\u00a0\u00a0\u00a0 email: info@ebiss.co.uk<\/a> <\/p>\n Exhibitions<\/a> | Conferences<\/a> | Art Shipping<\/a> | Freight Forwarding<\/a><\/p>\n","protected":false},"excerpt":{"rendered":" Also known as \u2018material handling\u2019 drayage is a unique system that you will encounter if you are exhibiting in the U.S. It is an expense that is unfortunately unavoidable, but with a bit of careful planning you can keep your costs as low as possible and reduce the chance of any nasty surprises! Named after…<\/p>\n","protected":false},"author":7,"featured_media":1948,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[80],"tags":[36,76,53,40,75,56],"_links":{"self":[{"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/posts\/1947"}],"collection":[{"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/comments?post=1947"}],"version-history":[{"count":7,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/posts\/1947\/revisions"}],"predecessor-version":[{"id":1972,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/posts\/1947\/revisions\/1972"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/media\/1948"}],"wp:attachment":[{"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/media?parent=1947"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/categories?post=1947"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.ebiss-usa.com\/ebissuktest\/wp-json\/wp\/v2\/tags?post=1947"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}How do you keep your costs as low as possible?<\/strong><\/h2>\n
End of event Drayage – you\u2019re not quite done yet\u2026<\/strong><\/h2>\n
<\/a><\/p>\n
\nUSA:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 Tel: +1 815 516 5084\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 email: info@ebiss-usa.com<\/a><\/p>\n